Job Description
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Job Title : ; ; ; ; ; Admin Officer
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Report to : ; ; ; ; Project Manager
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Location : ; ; ; ; ; Irbid
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BACKGROUND
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International Medical Corps is a global , humanitarian , nonprofit organization dedicated to saving lives and relieving suffering through health care training and relief and development programs . Established in 1984 by volunteer doctors and nurses , International Medical Corps is a private , voluntary , nonpolitical , nonsectarian organization . Its mission is to improve the quality of life through health interventions and related activities that build local capacity in underserved communities worldwide . By offering training and health care to local populations and medical assistance to people at highest risk , and with the flexibility to respond rapidly to emergency situations , International Medical Corps rehabilitates devastated health care systems and helps bring them back to self -reliance .
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ESSENTIAL DUTIES AND RESPONSIBILITIES
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Scope of Work :
- Program development , implementation and support
- Assist the relevant managers as needed to ensure the timely development and implementation of work plans
- Prepare and implement the promotion plan for IMC services in each of the locations with assigned volunteers .
- Follow up with volunteers and keep records for their working hours .
- At field site level , ensure that program activities take place according to plans .
- Coordinate all trainings and arrange with trainers to make sure trainings are implemented and provided to volunteers and provide feedback on trainings .
- Provide all volunteers with capacity and trainings to implement home visits and promote IMC services . ;
- Support the project manager to ensure timely delivery and availability of tools to implement program activities according to work plan , through coordination with field manager /logistics .
- Help program manager by monitoring the targets for each project indicator .
- Work closely with the program team and actively contribute to team building
- Coordinate with project manager and ensure work places comply with all visibility related matters per respective donor guidelines .
- Responsible for making the feedback box available and accessible
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Logistics and Security :
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- Provide logistics and finance departments with document related to the volunteers working hours with verifications
- Work with project managers , field manager and logistic team to come together and develop and update procurement plans for each location .
- Support the Project Manager to ensure timely submission and processing of procurement requests .
- Support the Project Manager to coordinate with local government to seek approvals and follow up on sites permissions or any other related matters
- Support the Project Manager to ensure all resources and supplies are received , stored and dispatched in accordance with IMC &rsquo ;s procedures and are used judiciously for their intended purposes .
- Make sure sites clean , healthy , and well organized and meet IMC &rsquo ;s safety standards .
- Ensure all IMC sites safe and secured during working hours and after working hours in coordination with security managers .
- Support security manager by reporting any security concerns or incidents related to staff , vehicles location , and situation in area .
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Administrative and HR
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Work with project manager and HR and ensure that :
- Staff attendance sheets are completed and time sheets are submitted to the HR department in Amman timely .
- Support project managers by collecting timesheets , cross check them with project managers and share them with HR .
- Actively promote PSEA ( Prevention of Sexual Exploitation and Abuse ) standards within International Medical Corps and amongst beneficiaries served by International Medical Corps .
- Support the Project Managers to ensure relevant guidelines , manuals , forms , posters , etc . are available in each of the work places (i .e . PSEA materials , IMC service guides , IMC code of conduct )
- Ensure that staffs and volunteers adhere to the IMC code of conducts in the execution of their duties .
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Qualifications Required :
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- Education / Degree : Bachelor Degree in English Literature , English Language , Business Administration , or Engineering .
- Years of experience : Min (0) &ndash ; Max (2)
- Other :
- In -depth understanding of office management procedures and departmental and legal policies
- Familiarity with financial and facilities management principle
- Proficient in MS Office
- Excellent organizational and multitasking abilities
- A team player with leadership skills
- Excellent command in English
- Experience in health facilities is a plus
Compliance & ; Ethics
Promotes and encourages a culture of compliance and ethics throughout International Medical Corps . As applicable to the position , maintains a clear understanding of International Medical Corps &rsquo ; and donor compliance and ethics standards and adheres to those standards . ; Conducts work with the highest level of integrity . Communicates these values to staff and to partners and requires them to adhere to these values .
The duties and responsibilities listed are representative of the nature and level of work assigned and are not necessarily all inclusive .
International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race , color , religion , sex , sexual orientation , national or ethnic origin , age , disability or status as a veteran .&rdquo ;
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This job description is subject to periodic review and adjustment in order to achieve IMC &rsquo ;s goals in Jordan , and any changes to JD will be discussed and agreed
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